Preparer and/or Translator Certification for Section 1
Supplement A is required when a preparer or translator helps an employee complete section 1 of Form I-9. This section is completed by the preparer/translator themselves.
Completing Supplement A
Per I-9 official instructions (page 3), an employee can have more than one person support them in completing section 1:There is no limit to the number of preparers and/or translators an employee may use. Each preparer and/or translator must complete and sign a separate Certification area. Employers must ensure that they retain any additional pages with the employee’s completed Form I-9. If the employee does not use a preparer or translator, employers are not required to provide or retain Supplement A.As noted in the latest publication of the I-9 Handbook for Employers M-274, there are additional requirements and considerations when using a preparer/interpreter :
- Preparers and/or translators may not enter a P.O. box in place of a physical address.
- Employees who use a preparer and/or translator to complete the form must still sign or make their mark in the Signature Field in Section 1.
- Employers may provide the employee additional supplement pages as needed and attach them to the employee’s completed form.
- The certification must also be completed for certain minors and employees in special placement who require a representative, parent, or legal guardian to complete Section 1 for them.